Exchange student: visa

1Preparing to Enter Russia 2Entering Russia 3Extending Your Permitted Stay in Russia 4Travelling in Russia 5Travelling outside Russia 6Leaving Russia after Completing Your Studies

1. What do I need to know about visa extension?

1. If your studies at HSE University continue beyond the expiry date on your current visa, you will need to extend both your visa and migration registration. The HSE Student International Mobility Office will inform you about the upcoming visa extension in a timely manner.

2. You can apply for visa extension in person through the Student Service Centre as early as 90 days and as late as 45 days days prior to expiration of your current visa. Visa extensions shall be made via the Russian Ministry of Internal Affairs. The processing time is 45 calendar days. The documents are accepted from 14:00 until 18:00.

3. You can extend your visa for up to one calendar year at a time within the duration of your studies at HSE University. Please note that your visa will also lapse if your passport is due to expire in six months.

4. If you receive a new passport in Russia, make sure to obtain along a certificate from the embassy of your country, indicating the date when you actually got the document. Submit the original of this certificate and of your new passport to the HSE Visa and registration Center, and copies of them to the passport officer of your dorm, on the same date after obtaining them. You have only 3 days to apply for the new registration and a transfer of your visa transfer into the new passport.

5. If you plan to leave Russia, we do not advise to book tickets until you receive your passport with an extended visa.

2. What documents do I need to submit to extend my visa?

1) your passport and the copy of all pages containing stamps and visas;

2) receipt confirming the payment of the visa fee;

Please, do not use Sberbank online or the terminal for the fee payment. Pay the fee at the checkout window in the bank by giving the requisites to the bank cashier. Carefully check the payment details

3) migration card and its copy

4) registration slip and its copy - both sides (when renting an apartment it's also necessary to provide a copy of the owner's passport, his/her phone number and email);

4) your photo;

5) documents which confirm your student status (issued by the HSE Student International Mobility Office).

3. What should I do if it is too late to submit my documents for visa extension?

Contact the HSE Visa and Registration Centre immediately. Most likely, you will have to leave Russia and get a new visa invitation. Contact the HSE Student International Mobility Office to find out the procedure and follow this link for more details about getting a new Russian visa.

4. Where can I get the documents required for extending my visa?

Your passport

Its expiry date must be at least 18 months away from your planned date of entry into Russia. It must also contain at least two blank consecutive visa designated pages for your Russian visa and entry/exit stamps. If you do not have enough blank pages in your passport, you must apply for a new one. If you want to use a copy of your passport that you made earlier, please make sure to add a copy of the page containing the most recent stamps made when crossing the Russian border.

Receipt confirming the payment of the visa fee

When you need to get payment details for the visa fee, please send an email to the HSE Visa and Registration Centre at visa-registration@hse.ru with a scan of your registration slip in the attachment. The Centre's manager will send you the details and explain how to make the payment correctly (the visa fee is 1,600 roubles).

Please note that the University will not be held responsible in case of any mistakes related to the payment of the visa fee, as well as in case of any changes in the place of submission and payment details on behalf of the Russian Ministry of Internal Affairs, or if the Ministry of Internal Affairs refuses to issue a visa.

If you find an error in your receipt, contact a bank staff member. If the error cannot be fixed, please keep the receipt with the error and make the payment again. If you want to learn more about getting a refund for incorrect payments, please follow this link.

Copies of documents

There are a few photocopy centres on the premises of HSE University. You can also make copies at the HSE Student International Mobility Office. You can make copies on one side of the sheet only, with one or two pages of your passport - two-sided copying is not acceptable.

Photo

You can use one of the photos you have or make a new one. Requirements: a colour photo 35 by 45 mm in size against a white background.

Visa application

Please visit the HSE Visa and Registration Centre and bring all of the required documents. The Centre's team member will fill in the application for you and ask you to sign it. Please check the application and sign it. Do not forget to provide your contact details. The Centre's team will explain what you need to do next.

5. What should I do while I wait for my visa?

The standard visa processing time is 20 working days. You can use this time to collect the documents required for extending your migration registration. Once you get your new visa, you will only have three business days to apply for the extension of your migration registration. You may want to ask your dormitory passport officer or your apartment owner in advance about the list of documents required to extend your migration registration.

Which documents necessary for extending my migration registration can I get from the HSE Student International Mobility Office?

Please check the list of documents below, select the ones you need, and ask the staff at the relevant office to get them for you. In order to extend your migration registration, you may need:

1) a HSE Certificate of Attendance;

2) an extract from your HSE Enrolment Directive;

3) a copy of your tuition agreement.

How do I know when my visa is ready?

A notification will be sent to your HSE email account. If you specified a different e-mail address, please also check the spam folder. If you want to know the status of your visa, you can also send a request to visa-registration@hse.ru. Please make sure to include your full name, citizenship and visa extension application date in your email.

What should I do when I get a notification that my visa is ready?

Please bring your passport to the Student Service Centre during its office hours mentioned in the notification. The centre will keep your passport for up to three business days to get your visa. You will be notified when you can come to pick up your passport. Please make sure to collect it on the appointed day. Until you get your passport back, please always have its copy with you (a copy of the first page and the page with your current visa).

6. I got my new visa. What should I do next?

Please carefully check your personal details, for example, by comparing the new and old visa, or by referring to the guide. If you found an error in your visa, contact the HSE Visa and Registration Centre immediately.

You must apply for an extension of your migration registration within three days from the date of issue of your new visa. The procedure may vary depending on your place of stay. The procedure depends on your place of staying and has no fee.

I am staying in a dormitory

Please bring all required documents (a copy of your passport with the new visa, a copy of your migration card, active registration slip and other documents you received from the HSE Student International Mobility Office) to the dormitory passport officer.

You may need a petition on an HSE University letterhead. To obtain the petition, send a request to the HSE Visa and Registration Centre at visa-registration@hse.ru. If your local office of the Ministry of Internal Affairs (or Multifunctional Public Services Centre ‘My Documents’) requests the petition which is different from the standard one, attach a file with the relevant template form (it is usually displayed on an information board at the Ministry of Internal Affairs office/ Multifunctional Public Services Centre ‘My Documents’ or can be provided by the officer upon request).

As soon as your petition is ready, you will be informed by e-mail about when you can collect it from the outgoing mailbox at the HSE Visa and Registration Centre at a convenient time. It usually takes 3 working days to process your application for the petition.

You can ask the dormitory passport officer when your extended migration registration will be ready. Please refer to our guide to check your registration slip when you get it. If you find an error in your registration slip, contact your dormitory passport officer. You will receive a new registration slip within a few days. Until you do, please keep the registration slip with the error.

I am staying in a private flat

You can ask the owner of your flat when your migration registration will be ready. Please refer to our guide to check your registration slip when you get it. If you find an error in your registration slip, contact the owner of your flat. You will receive a new registration slip within a few days. Until you do, please keep the registration slip with the error.

I am staying in a hotel/hostel

Please bring your new visa to your hotel receptionist and ask him/her to extend your migration registration. You can ask him/her when your extended migration registration will be ready. When you get your new registration slip on the appointed day, please make sure to carefully check your personal details.

Please refer to our guide to check your registration slip when you get it. If you find an error in your registration slip, contact your hotel receptionist. You will receive a new registration slip within a few days. Until you do, please keep the registration slip with the error.

Important: When you apply for registration extension your obligatory medical examination and fingerprinting certificates may be checked. In case you haven't passed the procedures within the allowed deadline, or the certificates have expired, you may be rejected the extension of visa and/or registration.

1Preparing to Enter Russia 2Entering Russia 3Extending Your Permitted Stay in Russia 4Travelling in Russia 5Travelling outside Russia 6Leaving Russia after Completing Your Studies

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