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Regular version of the site

Bachelor's, Master's and Specialist students: visa

1. What do I need to know about visa extension?

1. If your studies at HSE University continue beyond the expiry date on your current visa, you will need to renew both your visa and migration registration.

2. You can apply for visa extension in person through the Student Service Centre as early as 90 days and as late as 45 days prior to your current visa expiration date. Visa extensions shall be made via the Russian Ministry of Internal Affairs. The processing time is 45 calendar days.

3. You can extend your visa for up to one calendar year at a time in line with the duration of your studies at HSE University. Please note that your visa will also lapse if your passport is due to expire in six months.

4. If you get a new passport, you will have 30 days to file an application to have your visa re-issued and posted on your new passport.

5. If you plan to leave Russia, we do not advise to book tickets until you receive your passport with an extended visa.

2. What documents do I need to submit to extend my visa?

I am a fee-paying student

1) your passport + copies of all pages containing stamps and visas;

2) receipt confirming the payment of the visa fee;

Please, do not use Sberbank online or the terminal for the fee payment. Pay the fee at the checkout window in the bank by giving the requisites to the bank cashier. Carefully check the payment details

3) migration card and its copy 

4) registration slip and its copy (both sides);

5) your photo;

6) copy of your tuition agreement verified by your study office;

7) HSE Certificate of Attendance;

8) extract from the HSE Enrolment Directive.

I have a tuition waiver (government scholarship)

1) your passport + copies of all pages containing stamps and visas;

2) receipt confirming the payment of the visa fee;

Please, do not use Sberbank online or the terminal for the fee payment. Pay the fee at the checkout window in the bank by giving the requisites to the bank cashier. Carefully check the payment details

3) migration card and its copy 

4) registration slip and its copy (both sides);

5) your photo;

6) copy of the recommendation letter issued by the Russian Ministry of Education and Science;

7) HSE Certificate of Attendance;

8) extract from the HSE Enrolment Directive.

3. What should I do if it is too late to submit my documents for visa extension?

Contact the HSE Visa and Registration Centre immediately. Most likely, you will have to leave Russia and get a new visa invitation. Contact your programme manager to find out the procedure and follow this link for more details about getting a new Russian visa.

4. Where can I get the documents required for extending my visa?

Your passport

Its expiration date must be at least 18 months later than your planned date of entry into Russia. It must also contain minimum 2 consecutive blank visa designated pages for your Russian visa stamp and entry/exit stamps. If you do not have enough blank pages in your passport, you must apply for a new one. If you want to use a copy of your passport that you made earlier, please make sure to add a copy of the page containing the most recent stamps made when crossing the Russian border.

Receipt confirming payment of the visa fee

If you need to get payment details for the visa fee, please send an email to the HSE Visa and Registration Centre at visa-registration@hse.ru with a scan of your registration slip in the attachment. The Centre's manager will send you the details and explain how to make the payment correctly (the visa fee is 1,600 roubles).

Please, do not use Sberbank online or the terminal for the fee payment. Pay the fee at the checkout window in the bank by giving the requisites to the bank cashier. Carefully check the payment details.

 Please note that the University will not be held responsible in case of any mistakes related to the payment of the visa fee, as well as in case of any changes in the place of submission and payment details on behalf of the Russian Ministry of Internal Affairs, or if the Ministry of Internal Affairs refuses to issue a visa.

If you find an error in your receipt, contact a bank staff member. If the error cannot be fixed, please keep the receipt with the error and make the payment again. If you want to learn more about getting a refund for incorrect payments, please follow this link.

Copies of documents

There are a few photocopy centres on the premises of HSE University. You can make copies on both sides of the sheet with two two-page passport copies on each side.

An extract from your HSE Enrolment Directive; HSE Certificate of attendance; tuition agreement or a Ministry recommendation letter

- Get your study certificate and HSE Certificate of Attendance at Student Service Centre;

- Get your the verified agreement or the recommendation letter from your program manager.

Photo

You can use one of the photos you have or make a new one. Requirements: a colour photo 35 by 45 mm in size against a white background.

Visa application

Please visit the Student Service Centre and bring all of the required documents. The Centre's manager will fill in the visa application for you and ask you to sign it. Please check the visa application and sign it. Do not forget to provide your contact details. The Centre's manager will explain what you need to do next.

 

 

5. What should I do while I wait for my visa?

The standard visa processing time is 45 days. You can use this time to collect the documents required for extending your migration registration. Once you get your new visa, you will only have three business days to apply for the extension of your migration registration. You may want to ask your dormitory passport officer or owner of your flat in advance about the list of documents required to extend your migration registration.

Which documents required for extending my migration registration can I get from my programme office?

You may request the following to extend your migration registration in advance:

At Student Service Centre get:
1) a HSE Certificate of Attendance;

2) a HSE Certificate of Attendance №409;

3) an extract from your HSE Enrolment Directive;

From your program manager get:

4) a copy of your tuition agreement;

5) a copy of the recommendation letter issued by the Russian Ministry of Education and Science.

How do I know when my visa is ready?

A notification will be sent to your HSE email account. If you specified a different email address, please also check the spam folder. If you want to know the status of your visa, you can also send a request to visa-registration@hse.ru. Please make sure to include your full name, citizenship and visa extension application date in your email.

What should I do when I get a notification that my visa is ready?

Please bring your passport to the Student Service Centre during its office hours mentioned in the notification. The centre will keep your passport for up to three business days to get your visa. You will be notified when you can come to pick up your passport. Please make sure to collect it on the appointed day. Until you get your passport back, please always have its copy with you (a copy of the first page and the page with your current visa).

When can I get my passport back?

The Centre's team will tell you when you can come to pick up your passport. Please make sure to collect it on the appointed day.

6. I got a new visa, What should I do next?

Please carefully check your personal details, for example, by comparing the new and old visa, or refering to the guide. If you find an error in your visa, contact the HSE Visa and Registration Centre immediately.

You must apply for an extension of your migration registration within three days from the date of issue of your new visa. The extension procedure may vary depending on your place of stay. The procedure depends on your place of staying and has no fee.

I am staying in a dormitory

Please bring all required documents (a copy of your passport with the new visa, a copy of your migration card, active registration slip and other documents you received from your programme office) to the dormitory passport officer.

You may need a petition on an HSE University letterhead. To obtain the petition, send a request to the HSE Visa and Registration Centre at visa-registration@hse.ru. If your local office of the Ministry of Internal Affairs (or Multifunctional Public Services Centre ‘My Documents’) requests the petition which is different from the standard one, attach a file with the relevant template form (it is usually displayed on an information board at the Ministry of Internal Affairs office/ Multifunctional Public Services Centre ‘My Documents’ or can be provided by the officer upon request).

As soon as your petition is ready, you will be informed by e-mail about when you can collect it from the outgoing mailbox at the HSE Visa and Registration Centre at a convenient time. It usually takes 3 working days to process your application for the petition.

You can ask the dormitory passport officer when your extended migration registration will be ready. Please refer to our guide to check your registration slip when you get it. If you find an error in your registration slip, contact your dormitory passport officer. You will receive a new registration slip within a few days. Until you do, please keep the registration slip with the error.

I am staying in a private flat

Please bring all required documents (a copy of your passport with the new visa, a copy of your migration card, active registration slip and other documents you received from your programme office) to the owner of your flat. The owner of the flat can refer to our guide.

You may need a petition on an HSE University letterhead. To obtain the petition, send a request to the HSE Visa and Registration Centre at visa-registration@hse.ru. If your local office of the Ministry of Internal Affairs (or Multifunctional Public Services Centre ‘My Documents’) requests the petition which is different from the standard one, attach a file with the relevant template form (it is usually displayed on an information board at the Ministry of Internal Affairs office/ Multifunctional Public Services Centre ‘My Documents’ or can be provided by the officer upon request).

As soon as your petition is ready, you will be informed by e-mail about when you can collect it from the outgoing mailbox at the HSE Visa and Registration Centre at a convenient time. It usually takes 3 working days to process your application for the petition.

You can ask the owner of your flat when your migration registration will be ready. Please refer to our guide to check your registration slip when you get it. If you find an error in your registration slip, contact the owner of your flat. You will receive a new registration slip within a few days. Until you do, please keep the registration slip with the error.

I am staying in a hotel/hostel

Please bring your new visa to your hotel receptionist and ask him/her to extend your migration registration. You can ask him/her when your extended migration registration will be ready. When you get your new registration slip on the appointed day, please make sure to carefully check your personal details.

Please refer to our guide to check your registration slip when you get it. If you find an error in your registration slip, contact your hotel receptionist. You will receive a new registration slip within a few days. Until you do, please keep the registration slip with the error.


 

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